SANDHOE PARISH COUNCIL DRAFT MINUTES

 

 

The minutes of the Annual General Meeting of the Council held on Thursday 21st April 2005 at 7.30 pm in Beaufront County First School, Sandhoe.

 

Present

 

Councillors A Winstanley, M Baxter, R Macfarlane, H Learman, J Pennie

 

Also Present

 

County Councillor J B Fearon, Mrs P Compton - Resident of the Parish, Bill Grigg - Clerk to the Council

 

 

Apologies

 

District Councillor N Fearon

 

 

1.       Appointment of the Council Chairman for 2005/2006

 

         Councillor J Pennie was nominated by Councillor A Winstanley and seconded by Councillor H Learman.  With no other nominations, Councillor J Pennie was elected Council Chairman for the year 2005/2006.

 

2.       Appointment of the Council's Vice Chairman for 2005/2006

 

         Councillor R Macfarlane was nominated by Councillor H Learman and seconded by Councillor M Baxter.  With no other nominations, Councillor R Macfarlane was elected Vice Chairman of the Council for 2005/2006.

 

3.       The Minutes of the Council Meeting held on the 20th January 2005

 

         The minutes of the Council meeting held on the 20th January 2005 were signed as a correct record.

 

4.       Matters arising from the Minutes of the Council meeting held on the 20th January 2005

 

         a)       Parking Problems at Anick

 

         Following the full discussion at the January Council meeting and views expressed, Northumbria Police have been asked to monitor the problems at Anick.  They have agreed to monitor the matter and visit the area as often as possible, and if there are persistent offenders they will give warnings and take action.  The Council re-confirmed they will continue to monitor the matter.  NCC are to be asked to repair potholes beside the green and do some small minor repairs in Anick.

 

b)       Notice re. APM and AGM 2005

 

         The Council agreed at the January meeting not to advertise these meetings in the press, only on the village notice board and website.  Councillor R Macfarlane who was not present at the January meeting when this decision was made, wished it noted that he objected to these meetings not being advertised in the local press and felt they should have been to bring them more to the attention of residents.

 

         Members confirmed they were happy with the decision they had made but the matter would be reviewed again in 2006.

 

c)       Road Signs within the Parish

 

         Councillor J Pennie has now provided a list and location plan of the missing signs and white lines which will be forwarded to NCC for attention and hopefully action taken to replace them.

 

5.       Planning Matters

 

         a)       Applications

 

                  Ref. 20050369

                  Property Design Matters Ltd, Beaufront Park, Anick Road, Hexham.

        

         Advertisement consent illuminated multiple signage to height 6.08 metres at above location.

 

         Object.  Too high and could be dangerous to motorists and too visible from the A69 road.

 

 

         b)       Decisions

 

                  Ref. 20050031

                  Mr Pickering, 2 East Oakwood, Oakwood.

        

                  Construction of conservatory to rear of above location.

 

                  Granted permission (dated 16/3/05).

 

6.       Financial Matters

 

         a)       Income

 

                  Bank Interest

 

                  27/01/05        C/A                                0.08p

                  27/02/05        C/A                                0.08p

                  27/03/05        C/A                                0.06p

                  27/03/05        D/A                                £1.59

                  01/04/05        Precept 2005/06                £3,500.00

 

         b)       Payments

 

                  01/02/05        W C Grigg (fee)                 £140.00

                  01/03/05        W C Grigg (fee)                 £140.00

                  01/04/05        W C Grigg (fee)                 £140.00

                  01/04/05        Election costs                   £  69.00

                  21/04/05        NCC (rent of room)             £  15.00

                  21/04/05        Cornhill Alliance Insurance    £341.61

                  21/04/05        W C Grigg (administration)     £  25.00

 

         c)       Bank Balances

 

                  As at 01/04/05

                  Deposit A/C             £274.70

                  Current A/C             £845.83

 

7.       Correspondence

 

         1)       Notice from NCC re. Provisional Northumberland Local Transport Plan 2006-11.

 

2)       Letter from the organiser of the Trafalgar Weekend asking Councils to take part in this special event between 21st - 23rd October 2005 and to try and hold a special service in the local church.  As St. John Lee Church, Acomb, is the Parish Church for Sandhoe, Acomb Parish Council have suggested a service on this weekend jointly with this Council, and have written to the Rector of St. John Lee Church and are awaiting a reply.  In principle, the Council agreed to this proposal.

 

3)       The Council received the minutes of the Joint Tynedale Council Town/Parish Forum meeting held on the 19th January 2004.

 

4)       Notification from Nathaniel Litchfield in regards to the proposals for development at Eggar UK Hexham.  The Council noted the contents.

 

5)       Letter from NCC informing the Council that this Council's request for work to be carried out on the Beaufront Road and the drains cleaned on the Rat Bank, Anick, are receiving attention.

 

6)       Notice from Tynedale Council that the next meeting of the Joint Tynedale Council Parish/Town Council Forum will be held on Wednesday 13th July 2005 at 6.30 pm in the Tynedale Suite, Hexham Auction Mart.

 

7)       Notice from the Standard Board for England re. a Code for the Future.

 

8)       Notice from NCC re. the Monitoring and Enforcement Strategy for Minerals and Waste Sites, and the Statement of Community Involvement pre-submission proposals, the Minerals and Waste Development Framework.

 

9)       Letter from Tynedale Council re. Affordable Housing.  The Council noted the contents.

 

10)     Notice from Tynedale Council re. National Spring Clean April - August 2005.  The Council decided to organise a spring clean on the 30th May 2005.  Councillors J Pennie and A Winstanley agreed to organise.  Councillor R Macfarlane agreed to post details on the Council website asking residents to take part and all the necessary details.  Clerk would organise gloves & bags etc.

 

11)     The following documents were received and noted from Tynedale Council:-

 

         Tynedale Local Development Framework (a) Local Development Scheme, (b) Core Strategy (discussion paper), (c) Core Strategy (sustainability appraisal coping report).

 

8.       Any Other Business

 

a)       NCC are to be asked to repaint the white lines at various locations within the Parish.

 

b)       It was agreed when the full planning application comes in for Eggar UK Ltd a special Council meeting would be held to discuss the plan.  This would be organised with the Chairman and the Clerk of the Council.

 

c)       Concerns were expressed about the number of accidents on the bend at Anick Grange on the Beaufront Road.  NCC are to be asked to look at this to see if any improvements could be implemented.

 

d)       Concerns were expressed in regards to the manners of cyclists using the Beaufront Road, and there are concerns in regards to safety issues.  The Clerk would try to make contact with some cycling groups to see if anyone could take these concerns forward.

 

e)       It was agreed the minutes of the Council meetings would only be put on the Council's website following the meeting where they are signed as a correct record.  They would not go on the website until they were accepted and signed; only the notice of the meeting and agenda would go on the website.

 

f)       County Councillor J B Fearon reported that she had spoken to NCC in regards to residents' concerns in re-opening a BOAT for the purpose of motor cyclists.  NCC are legally obliged to do this if a request or complaint is made.  In this case a request to NCC was made and they had to carry out this work under the present legal system in regards to BOATS.

 

9.       Date of Next Meeting

 

         It was confirmed the date of the next meeting would be Wednesday 20th July 2005 at 7.00 pm.

 

The meeting closed at 8.50 pm.